STATEMENT OF LOCATIONS WHERE ALL NOTICES OF THE MEETINGS OF THE ARIZONA BALL CHARTER SCHOOLS BOARD OF DIRECTORS WILL BE POSTED   Pursuant to A.R.S. 38-431.02, the Arizona Ball Charter Schools Board of Directors hereby states that all notices of the meetings of the Arizona Ball Charter Schools Board of Directors and any of its committees and sub-committees will be posted on the Board’s website at www.azballcharterschools.org.   Notices will also be posted at Dobson Academy, 2207 North Dobson Road, Chandler, Arizona 85224 in a locked display case located on the outside wall of the main entrance to Dobson Academy; and the front entrance door window to the main office at Hearn Academy 17606 North 7th Avenue, Phoenix, Arizona 85023.  A   ‘hard’ copy is also maintained in the front office at both schools.   The school locations are opened to the public Monday through Friday from 8:00 a.m. to 4:00 p.m. except legal holidays.  Such notices will indicate the date, time, and place of the meeting and will include an agenda or information concerning the agenda for the meeting.    If additional information is needed regarding this statement or the public notices of the meeting, contact Dr. Arlene S. Palm, Board Coordinator, at (602 896-9160) or email the AZBCS Board Coordinator at: aspalm@azballcharterschools.org DOCUMENTS Arizona Ball Charter Schools Governing Board Mission Statement The Governing Board ensures our schools are fiscally responsible and oversees our schools in achieving core academic excellence within a rich learning environment. Arizona Ball Charter Schools Mission Statement Ball Charter Schools provide a high quality education that emphasizes core academic excellence delivered in a nurturing partnership, where parents, students, and staff work together to form a successful educational program. ROLES AND RESPONSIBILITIES OF THE BOARD The AZ Ball Charter Schools Governing Board provides effective oversight of its charter schools in the areas of state and federal compliance, strategic planning, quality and continuity of the Board, fiscal schools that are recognized among the best in the nation. School Oversight Evaluation of School Performance Strategic Planning Community Relations Board Maintenance Fiscal Management Educational Programs Policy Development CONTACT INFORMATION The AZ Ball Charter Schools Governing Board can be contacted at the following address: AZ Ball Charter Schools Governing Board 610 E. Bell Road #2---436 Phoenix, AZ 85022-2393         or Dr. Arlene S. Palm, Board Coordinator 17606 N. 7th Avenue* Phoenix AZ 85023 Phone: 602 896-9160 x 113 Fax: 602 896-1997 Email: aspalm@azballcharterschools.org *Hearn Academy AZ BALL CHARTER SCHOOLS GOVERNING BOARD MEMBERS 2009-2010 Michael Larrabee Board President Term End: 06-30-2011 Board Appointee - Member-at-Large Mike Dyer Board Vice-President Terms Ends: 06-30-2011 Board Appointee - Member -at-Large Dan Matthews Board Secretary Term Ends: 06-30-2011 Dobson Academy School Representative Mary Beth Miller Board Member Term Ends: 06-30-2010 Board Appointee - Member -at-Large Steven Gary Yee Board Member Term Ends: 06-30-2012 Hearn Academy Parent Representative Teresa Clements Board Member Term Ends: 06-30-2013 Board Appointee - Member -at-Large Hara Evenson Board Member Term Ends: 06-30-2013 Hearn Academy Parent Representative Michael Hoogstra Board Member Term Ends: 06-30-2013 Dobson Academy Parent Representative SCHOOL PRINCIPALS (Ex-officio Members) Dr. Jane Vert, Principal Hearn Academy 17606 N. 7th Ave. Phoenix, AZ 85023 School Ph: 602-896-9160 School Fax: 602-896-1997 Email: jvert@hearnacademy.org Dr. George Ellis, Principal Dobson Academy 2207 N. Dobson Rd Chandler, AZ 85224 School Ph: 480-855-6325 School Fax: 480-855-6323 Email: gellis@dobsonacademy.org BOARD COORDINATOR (Ex-officio Member) Dr. Arlene S. Palm, Board Coordinator 17606 N. 7th Ave. Phoenix, AZ 85023 Email: aspalm@azballcharterschools.org School Ph: 602-896-9160 School Fax: 602-896-1997 MEETING PROCEDURE * Public Comment "Call to the Public: This is the time for the public to comment. Time will be allocated at each regular meeting of the Ball Charter Schools Governing Board for visitors to address the Board. Visitors who wish to speak must inform the Board President by filing out the appropriate form in advance of the meeting. Presentations will be limited to THREE minutes. Members of the Board may NOT discuss items that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. 38-431.01 (G), action taken as a result of public comment will be limited to directing staff to study the matter, referring the matter to the appropriate committee of the Board for consideration, responding to any criticism or scheduling the matter for further consideration and decision at a later date." When necessary, concerns of visitors will NOT be addressed at the meeting when presented in accordance with open meeting regulations. * Regular Session The Regular Session of the Board Meeting is open to the public. If an individual wishes to get on the meeting agenda, a written request should be submitted to the Board Coordinator in advance. The Executive Committee of the Board will address the matter during the Agenda Preparation Meeting. This meeting is generally held approximately (2) two weeks prior to the scheduled Board Meeting. Please contact the Board Coordinator as to the exact date of the meeting. * Executive Session "Executive Session" means "a gathering of a quorum of members of a public body from which the public is excluded for one or more reasons prescribed in Section 38-431.03". Examples of authorized reasons the Board may vote to go into Executive Session include, but are not limited to, legal advice concerning any item on the board agenda, to review records exempt by law from public inspection, employee matters, and contract negotiations. Publishing Meeting Minutes Minutes from the Ball Charter Schools Governing Board Meetings are available to the public at both Dobson and Hearn Academy. At Dobson Academy, minutes are maintained in the "Board Binder" in the front office. Please see Ms. Samantha Boothe to obtain access to the binder. At Hearn Academy, minutes are both posted on the Governing Board Information Bulletin Board at the front entrance to the Administration Building; minutes are also maintained in a "Board Binder" labeled Governing Board Information 2009-2010, which is kept in the office of the Board Coordinator. Please see Dr. Arlene S. Palm,, Board Coordinator to obtain access to the binder. ISSUE/COMPLAINT PROCEDURE When an individual/parent wishes to address a complaint/issue, the following procedure must be adhered to: 1. A Parent/Staff Complaint Report should be filed. Forms are available in the main office of the school. 2. Address concerns at its lowest level. 1st - Teacher (contact teacher to resolve concern) 2nd - Principal (complete Complaint Report and submit to Principal) 3rd - Board Member (If not resolved, Principal sends Complaint Report and Response to Board Chair through Board Coordinator) 4th - Board Meeting - (If not resolved complaint can be addressed at Board Meeting) BALL CHARTER SCHOOLS GOVERNING BOARD 2009-2010 Board Meeting Dates and Place July 10, 2009 August 10, 2009 September 14, 2009 October 12, 2009 November 9, 2009 December 14, 2009 January 11, 2010 February 8, 2010 March 8, 2010 April 12, 2010 May 10 2010 June 14 2010 July 12 2010 Regular Meetings are held the Second Monday of the month at 6:00 PM unless otherwise designated. Meetings will be held at the 5th Avenue Professional Building, 3411 N. 5th Avenue, Suite 300, Phoenix, Arizona unless otherwise designated. * Change due to Board Retreat Current as of 3/2010 Send mail to webmaster@hearnacademy.org with questions or comments about this web site. Copyright ) 2005 Hearn Academy. All rights reserved.